YC Documentation
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Since YC is designed to support multi store from the foundation up customer management is no different. Customer accounts created on a single instance can be shared between collaborating shops. However each order has a strong relationship to the shop where is was placed and thus not sharable. Only shop manager of the shop where order was placed can manage it (or master shop owner in case of B2B setup

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). The customer profiles and orders that a call centre operative can see and manage is fully integrated into data federation framework and is fully automatic making customer service quick and efficient.

The overal depiction of order and customer data can be viewed in the figure below:

Orders

 

Order management is fully automatic providing best practice robust order flows driven by the contents of the order and payment method used. YC order state machine removes all complexity related to order processing and provides business users with easy to use interface that allows to concentrate on business goals such as confirming order to notify warehouse to start preparing it, notify that order is packed and ready, take offline payments when necessary etc.

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Here are some examples of features supported by order state machine, which are fully controlled via order management:

Aspect Supported Features 
Deliveries 
  • Standard deliveries driven by inventory
  • Back order deliveries for businesses operating on just in time stock strategy
  • Pre order deliveries to support delayed availability (i.e. not yet released products)
  • Digital deliveries for downloadable purchases
  • Automatic order splitting for items with different delivery options
Inventory 
  • Automatic reservation to prevent over selling
  • Automatic allocation on payment confirmation or confirmation by call centre operative
  • Automatic back order allocation when stock becomes available
  • Automatic preorder tracking when items are released and stock becomes available
  • Automatic de-allocation when items are returned or payment fails
Payments 
  • Offline payments such as payment in store and payment via external systems such as bank transfers
  • Online payments via payment cards or other online fund processing systems
  • Support for both internal card information capture (i.e. card form provided by shop) and external card information capture (i.e. PayPal buttons and other similar payment gateways that redirect to own site)
  • Support for payment gateway callbacks to provide deterministic transaction state (e.g. when payment confirmation is delayed while fraud checks are performed)
  • Support for different payment flows: Full prepayment, Payment upon delivery of whole order, Payment per shipment and External payments
Notifications 
  • Customer notification for order placement, order shipping and payment confirmation
  • Shop administrator notifications for order placement, allocation, order preparation, packing and shipping and payment failures and confirmations
  • Fulfilment centre notifications for confirmed orders to notify supplier (e.g. B2C reseller flow)

These are just a few features that represent YC order state machine.

Please refer to order management for detailed description of all functions available.

Customer data

 

Profile management involves managing personal data entered by customers. YC allows to manage various aspects of this data such as configuring custom registration forms, viewing order history, viewing customer address book and profile tagging to support customer market segmentation for promotion.

Please refer to customer profile management for detailed description of all functions available.

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YC has a built in mechanism for generating reports. Several basic reports are provided with the core installation. Since reporting is in most cases very business sensitive (i.e. each business operates with its own format for reports and collects its own metrics for these reports) it is up to integrators to create report plug-ins to facilitate those.

Please refers to the reports section for detailed description of all functions available.

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More details on what a logged in manager can do can be found in Customer assistance section.

Detailed documentation

 

  • Order management is reliant on data federation to allow access to managers and is fully integrated with import/export and inventory management API to provide automatic fulfilment flow via order state machine
  • Customer assistance 
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    details a number of facilities available to the manager to aid and support the ordering and fulfilment process. 
  • Customer profile management allows to fully configure registration and profile forms as well as gain essential insights into customer data to enable unparalleled customer support experience
  • Reporting and dashboard widgets are great way to stay on top of the the business as usual activities, with further support of custom import/export extracts to access additional data for statistical analysis